Be clear and concise in language to avoid confusion Evaluation information should be documented, dated, and secured throughout the evaluation process. Determine distribution of points among each criteria 7. What is the experience level of the essential subcontractors? Project Organization and Staffing: What is the staffing approach? What are the qualifications and past performance of the personnel? Is it Comprehensive? Proposed Deliverables? Preparation Plan? Approach to Quality Control and Assurance?
What are the Commitments to Performance Standards? What are the Plans for Maintenance? What are the Contingency procedures in the event of an emergency?
Corporate and General Capacity: What is the overall capacity of the organization? Do they have a plan to sufficiently staff the contract project? How long has the company been operating? What is the turnover ratio? DOP makes a determination of responsiveness and responsibility based upon minimum qualifications.
Overview of the Evaluation Process Evaluation committee members independently review proposals based upon the specific evaluation criteria Technical and cost scores are assigned applying the designated evaluation criteria Oral interviews are conducted, if necessary Negotiations are conducted with the winning proponent 10 No Conflicts of Interest No solicitation or acceptance of gifts or anything of value Integrity and Honesty during scoring and communications Proper handling and discretion of all information; No Disclosure during process Practice Ethical Behavior The member has knowledge or experience regarding the RFP Subject Matter The member has sufficient time to dedicate in order to effectively evaluate the proposals.
Such time is dedicated to reading all proposal related materials extensively Attending all Evaluation-related Meetings: Training, Evaluation Sessions, Oral Interviews, Debriefings, Criteria Planning Conduct an independent review. Identify potential deficiencies in a proposal that could result in a determination of non-responsiveness or non-responsibility. Communicate any issues to the Contracting Officer immediately. Allows proponents to clarify on areas that may be unclear in their proposals Possibly reduces the likelihood of misunderstandings.
Evaluation committee members determine whether or not oral interviews will be necessary. Reference Checks may be conducted with prior customers of the proponent Reference Checks may also include references of key personnel. Were there any problems with the management team? Were the Project Management plans realistic?
Were there any other significant problems? Did the Prime Contact stay the same or change over the duration of the project? Were the Personnel Knowledgeable and Competent? How would you rate your level of satisfaction from ? Results of Reference Checks will be distributed to the evaluation team prior to scoring Ensuring Security and Confidentiality Keep proposals in a secure place. Evaluators shall not discuss the contents of submitted proposals or the procurement activities with any persons outside of the evaluation team or Procurement staff.
Evaluators shall not communicate the scoring outcomes or content of proposals and shall not disclose the status of any proposal. Proposal is consistently strong. Each criterion must be reviewed according to the requested items of the RFP and scored based on the scoring definitions above. Only the Criteria in the Evaluation Form will receive scores.
Any Proponents Proposal that does not meet the minimum requirements of the RFP should be identified as this may deem them non-responsive. Failure to pass all mandatory requirements may deem a proposal nonresponsive e. Review the established criteria and related weights. Communicate in a timely and consistent manner with each programming team. Performance Standards Meridian requires the following performance and quality standards for translation companies: Quality of translations are accurate and appropriate for consumption by high-level government, civil society, and corporate leadership.
Ability to translate documents on a wide range of topics, as determined by the U. Department of State and other Meridian partners.
Timely receipt and turnaround of materials and invoices. Clear and accurate communication with Meridian program teams. Deliverables Meridian requires the following deliverables for translation companies: Accurate, formatted translations of submitted materials within timeframes agreed upon between the respective Meridian program team and the vendor.
Department of State or other funder exchange programs, slideshow presentations, one-page handouts, email correspondence, participant survey responses, etc. Translate other supplementary materials or content within 3 business days of receipt. These will typically include technical PowerPoint presentations, detailed program books, logistical information, participant surveys and responses, etc.
Payments and Incentives Meridian requests a formal invoice be submitted within 10 days following the completion of a translation job, or at another deadline mutually agreed upon by the translator and Meridian programming team.
Invoices should include the following and be sent to the Meridian staff person who submitted the translation request: Clear and accurate word counts and price breakdowns. A word count clearly stating which language is being used to establish word count.
The total due upon receipt Meridian will pay all invoices within 30 days of receipt and is tax-exempt in Washington, DC, and the state of New York. Preference will be given to vendors who: Provide document translation bi-directional between English and Arabic, Chinese, Dari, French, Russian, and Spanish, among others. Turn around translated materials excluding highly formatted documents such as slideshows or exceptionally long documents within 3 days.
Have past performance with Meridian or other similar organizations. Are U. To the extent possible, it is Meridian policy to comply with domestic preference provisions of 2 CFR These provisions flow down to our contractors. Individual translators may be located outside the U.
Requirements for Proposal Preparation Please include the following information in your proposal: Languages Include which languages you are able to provide translation for. Detail if languages are classified into distinct tiers based on ease of translation, availability of translators, etc.
Pricing Outline pricing matrix based on language tiers or individual languages and note whether the source or target language word count is used for pricing. RFP RFP Solicitation Notice. RFQ RFI RFP Amendment 1. RFI Amendment 1. RFP Amendment 1 Amendment 2. RFP Amendment 2 Amendment 1. RFP Attachment 6. RFI Amendment 2 Amendment 1. RFQ Release Notice.
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